St. Cloud State University Policies & Procedures
Frequently Asked Questions
Who has authority to adopt policies and procedures?
- 明尼苏达州立大学的校长有权采纳学校的政策和程序. A policy must be approved by the President to be effective.
- 大学校长可以授权制定政策和/或程序.
Why do we have policies and procedures?
Policies are to:
- provide a framework for institutional integrity.
- comply with federal, state, and local laws.
- comply with Minnesota State policies and procedures.
- adhere to accreditation requirements.
- promote consistency, efficiency, and effectiveness.
- support or advance institutional mission or vision.
- manage institutional risk.
Procedures are to:
- provide explicit directions or instructions regarding implementation of a policy.
- provide consistency in the implementation of policies.
- clarify lines of responsibility and authority.
What should be included in a Policy or Procedure?
Policy
A policy is a written statement that translates the university’s mission, 将价值观和义务转化为日常行动,向大学社区明确其成员将被追究责任的行为.
The policy should be stated clearly and concisely, 使用尽可能少的词,语言应该反映政策的意图. Wording should be precise and specific. Jargon, abbreviations, philosophical, and unenforceable statements should be avoided in policy and procedures.
Procedure
Procedures are related to the accomplishment of a task or goal. The actions outlined are mandatory for a specific situation. A greater amount of text is typically needed to explain procedures.
The requirements and steps of the procedure should be well developed and explained. 程序的解释将需要解释和处理各种场景和情况. If procedures are required to be completed in a specific order, that should be noted as part of the procedure content and the order identified. Procedures should outline and explain the process. 程序不应该用来代替对工作实践的培训和理解.
When is it appropriate to develop policy and/or procedure?
It is appropriate when:
- 政策或程序支持大学的使命和战略定位目标.
- 政策或程序影响的个人或团体是大学人口的一部分.
- 具体的指令或指导对于跨单位的一致实施是必要的.
It is NOT appropriate to develop procedures when:
- an institutional policy prohibits certain actions.
- an action or behavior is prohibited by law.
- an action or behavior is part of a standard office/department work practice. (例如,当下雪时,维修部如何决定先犁哪块地.)
Are all policies and procedures created equal?
- Similar to Federal and State Laws, local ordinances or city codes, institutional policies and procedures can be developed at different levels.
- The President can delegate authority to administrative areas, academic areas, functional units, 和部门(学术和工作职能)制定和审查政策和程序.
- Policies and procedures are developed in a structural hierarchy. 这些政策和程序在结构的进一步发展可能会为特定的大学人口提供更大的特异性, 但他们必须与高层的政策保持一致.
How are policies and procedures proposed?
- New policies may be proposed by anyone with a valid STAR ID and password. To access the proposal form, log into the Policy Document Management System, and click the “Propose Policy” link from the left menu.
- 没有STAR ID的圣克劳德州立大学社区成员可以将政策提案建议发送到 policy@pwcomercio.com.
- See Policy Development Process for details of next steps following a proposal.
How can policies and procedures be changed?
- St. 澳门威尼斯人娱乐城致力于在既定的审查周期内定期审查和更新政策和程序.
- 有时需要在计划的审查过程之外审查政策或程序. Policies at St. Cloud State University可能会因适当原因随时更改,恕不另行通知. Changes may include, but are not limited to, minor edits or formatting, or revisions required by new laws, policies, or needs of the university. Minor edits, such as a spelling correction or adding a definition, will be immediately implemented by the Policy Team. 实质性的修订将通过快速审查过程.
- 提出对某一特定政策或程序的关注或提出改变的建议, 具有有效STAR ID的用户可以使用位于所有已批准和发布的政策中的“公共评论”框. Users without a valid STAR ID can contact policy@pwcomercio.com to share ideas or concerns.
What happens when a policy is no longer needed?
A new law, the elimination of a program, a change in leadership or strategy, or any number of other factors can cause a policy to become obsolete or unnecessary. When it is determined that a policy is no longer needed, it can be removed from public view and retired in the PDMS.
Terminology
Policy Document Management System (aka PDMS or Policy Hub)
策略文档管理系统(又名PDMS或Policy Hub)是为提案设计的集中存储库, collaborative development, and display of policy, procedure, and supporting materials. 这个健壮的存储库还包括提供反馈的机制,并用于维护, review, revise, and archive policy and procedure.
Policy Type
在圣克劳德州立大学的政策和程序组织为所有大学, Academic, or Other.
- 所有大学的政策和程序都是影响大学社区的全部或相当数量的成员或团体的政策和程序. 这些政策和程序是最高级别的机构政策和程序.
- Academic policies and procedures are those which mainly impact academic operations, or a substantial number of student or faculty members, or the services and support provided to academic operations for students or faculty.
- Other policies and procedures including department, functional unit, 或者特定于单位的策略——定义为不能很好地适应其他两个策略类别的策略,并且是特定于管理的策略, operation and administration of smaller, individual units or areas, or groups of units or areas within the university.
Responsible University Officer
大学负责人是由校长指定的行政人员,负责在该机构的组织结构中对其职责范围内的政策和程序进行高层监督. The responsible university officer is generally a member of President’s Cabinet. 视乎保单标的的范围,一份保单可能有多于一名负责人员.
Policy Owner
保单所有者是在职能职位上受雇的人,负责保单和相关程序的操作管理, processes, instructions, and forms. 根据主题事项的范围,一个策略可能有多个策略所有者. The policy owner may also be the same person as the responsible university officer.
Policy Contact
政策联系人通常是处于第一线的人员,他们经常与政策和程序的操作意图进行交互, and who is a subject matter expert designated by the policy owner. 政策联系人应该是回答政策和程序问题并协助政策解释的第一个联系人. The policy contact may be the same person as the policy owner. 根据主题事项的范围,策略可能有多个策略联系人.
Rationale
The rationale describes the reason for the policy and procedure (i.e., mitigates institutional risk, implements a Minnesota State Board policy, supports institutional mission and values, meets legal or regulatory requirements, etc.). During development and implementation, the rationale may include some history or philosophical perspective. 历史和哲学陈述可能会或可能不会被纳入最终批准和公布的政策的基本原理.
Guidelines
指导方针是鼓励有效或一致的工作实践的建议或建议. Guidelines provide examples of “best practice” or an encouraged process. Unlike procedures, guidelines are not required to be followed explicitly.
Keywords
关键词是描述政策和程序内容的替代术语或日常语言术语. 关键字是普通用户在试图查找特定政策或程序时将在搜索栏中键入的术语.
Supporting Documents
支持文件是帮助理解、申请或访问圣. Cloud State University policy and procedures. Documents may include but are not limited to forms, flow charts, or related compliance program documents.
Supporting URLs
Supporting URLs are usually links to external websites or web content, such as Minnesota State's policies and procedures, which may help the user better understand the full scope of the St. Cloud State University policy or procedure they are viewing.
Definitions
In an effort to be consistent, a database of terms for use in policy and procedure has been developed. 当确定定义术语可能对用户有益时,可以将这些术语添加到任何策略或过程中.
Related Policies
Related policies are other St. 澳门威尼斯人娱乐城的政策和程序,这些政策和程序与正在查看的政策中确定的内容和操作相关联.